VAVE is looking for a highly organized and diligent Executive Assistant with a strong background in financial controlling. In this hybrid role, you will support our CEO in day-to-day management and oversee essential financial and administrative processes for our international group of companies.

You will be the right hand of our CEO — ensuring financial accuracy, smooth operations, and effective support across a wide range of management tasks. From liquidity planning to shareholder meetings, you’ll make sure details are handled with precision, freeing up leadership to focus on the bigger picture.

Responsibilities:

Financial Controlling

• Prepare budgets, liquidity planning, and cash flow statements
• Create target/actual comparisons and ad-hoc evaluations
• Support reporting and documentation across subsidiaries

Executive Assistance

• Provide direct support to the CEO in day-to-day management
• Organize meetings, prepare materials, and document decisions
• Manage travel planning and calendar arrangements

Administration & Governance

• Maintain and document patent and trademark registrations
• Attend and take minutes at shareholder meetings across the group
• Coordinate with external partners such as tax advisors, lawyers, and auditors

Technical Skills & Qualifications:

• Degree in Business Administration, Finance, Controlling, Economics, or a comparable field
• Several years of experience in finance/controlling and/or as an executive assistant, ideally in an international environment
• Solid knowledge of liquidity planning, accounting, annual financial statements, and reporting
• Strong knowledge of MS Excel, ERP tools (ideally Quojob), and good IT affinity
• Fluency in German and English (Chinese is a plus)

Soft Skills & Qualifications:

• Highly diligent, structured, and reliable working style
• Strong analytical abilities and problem-solving mindset
• High sense of ownership, responsibility, and accountability
• Excellent communication skills and intercultural competence
• Hands-on, pragmatic, and solution-oriented approach
• Resilient, discreet, and assertive
• Integrity and trustworthiness at all times

• A central support role at the intersection of finance, administration, and leadership
• Flexible part-time work (minimum 20h/week), based in Frankfurt and hybrid
• Close collaboration with the CEO and direct exposure to international management
• A diverse, creative, and international working environment
• Professional growth opportunities within an innovative and expanding company

If you are ready to take the next step in your career and join a growing international company that values creativity and innovation, we want to hear from you! Please send us your detailed application, including:

• Your resume
• A presentation of relevant workflows showcasing your methodology
• References
• Salary expectations
• Earliest possible starting date

Please note that a valid work permit for Germany is required for non-EU citizens.

(Unfortunately, applications without a valid work permit cannot be considered.)

For any queries, feel free to contact us via mail: careers at vave.studio

Subject: Executive Assistant, Finance & Administration (all genders).

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